Privacy notice

Who we are

TenderBrief is a trading name of Brookhold Ltd (company number 17505191, registered office 71-75 Shelton Street, Covent Garden, London WC2H 9JQ). Brookhold Ltd is the data controller, registered with the Information Commissioner's Office under number ZC268203. Write to us at [email protected].

If we emailed you about a contract

• What we hold: your name, role, work email address and company, and your company's public contract history.
• Where it came from: Find a Tender and Contracts Finder notices, the Companies House register and your company's website.
• Why: to tell your company about public contracts it could bid for, and about our services. Our lawful basis is legitimate interests.
• How long: if you don't reply, we delete your details within six months. If you say "no", we keep only what we need to never contact you again.
• Your right to object: reply "no" to any email, or write to us, and we will stop at once.

If you are a customer

• We use the tender documents and company information you send only to write and improve your bids.
• We keep them for 12 months, or longer if you ask us to keep your answer library.
• We use these services to run TenderBrief: Google and Instantly (email), Stripe (payments), Cloudflare (website), Supabase (database) and Anthropic (the AI model that drafts). Some of them process data outside the UK under recognised safeguards.

Your rights

You can ask for a copy of your data, ask us to correct or delete it, or object to how we use it. If you're unhappy with our answer, you can complain to the Information Commissioner's Office at ico.org.uk.